DVBA Annual General Meeting 2020

Downtown Victoria Business Association

Virtual Annual General Meeting

October 8, 2020

9 am – 11 am

 

It goes without saying that 2020 has been a challenging year for DVBA members and downtown.  We have created a page on our website to highlight our main accomplishments over the past year: https://downtownvictoria.ca/about/2020-agm-year-in-review/. We ask that you review each section. Events such as Small Business Month 2019 and Lights of Wonder 2019 were major successes. Our Clean Team continued to shine as our most popular member-facing service.

We shifted quickly at the onset of COVID-19 to prioritize supporting our members from survival to recovery. Our Save the Sales campaign has been hugely successful. We will be continuing to create marketing campaigns throughout the rest of the year to bring customers back downtown.

Finally, the DVBA has been at the forefront of advocacy for you, our members. On issues from federal relief programs to the removal of campers in Centennial Square, we have been amplifying your voices to statutory decision-makers.

You set our priorities, and so we need to hear from you as we navigate this “new normal”. Please feel free to contact Jeff with comments, questions, concerns, or kudos to our team at jeff@downtownvictoria.ca  or 250-386-2239.

 

The quorum to conduct AGM business is 15 voting members.

This year to conform with provincial safety guidelines we are holding our AGM via Zoom; For Login Details email info@downtownvictoria.ca.

Register as a Voting Member

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To vote at the Annual General Meeting, you must be a downtown property owner or tenant.  (If two or more people own the same real property or are tenants with the same retail premises, Voting Membership will only be granted to one of the property owners or tenants, with the consent of the other owners or tenants.)

Submit your Voting Member Registration Form today. It’s easy to fill out online. By registering as a voting member, you have a say in the DVBA’s future activities and direction. Please email completed forms to info@downtownvictoria.ca.

Proxy Votes

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A voting member of the Downtown Victoria Business Association is entitled to appoint a proxy to attend and vote on his or her behalf. A person who is a proxy holder must also be a voting member of the association. To appoint a proxy, please complete this form.

Email your completed and signed proxies to info@downtownvictoria.ca. 

Proxy Votes Deadline

Proxies must be received by end of day October 5, 2020, to be valid at the Annual General Meeting.

Audited Financial Statements

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Obara & Company, the appointed auditors of the Downtown Victoria Business Association, have reviewed the financial records of our organization to December 31, 2019.  Audited statements can be requested by email to info@downtownvictoria.ca.

Board of Directors and Call for Nominations

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As prescribed by our by-laws, each member of the Board is elected for a two-year period. The terms of six members of the Board come up for renewal every year. This year, the Board respectfully presents the following slate of candidates for the position of Director on the Board of DVBA. These individuals have the confidence of the Board because of their demonstrated commitment to the health and vitality of our downtown.

ANNOUNCEMENT OF NOMINEES

Nominated for election to the Board:

Stephanie Hartwig – Lore General Store.  Nominated by Mo Jessa (Robbins Parking) and Teri Hustins (Oscar & Libby’s).

 

CALL FOR NOMINATIONS

Downtown Victoria Business Association members are invited to nominate candidates to sit on the Board of Directors.

To nominate someone please complete this online form and email it to info@downtownvictoria.ca. Remember, that both the nominee and the member nominating must be registered as a voting member. 

Section 30 of our by-laws state that the Board should be “representative of the downtown business community, geographically and by category, and shall include at least one person who is a member of the Society from each of the following stakeholder groups”:

  • Small (premises less than 300 square metres) independent retailers
  • Large (premises more than 300 square metres) retailers
  • Hoteliers operating within the Downtown precinct
  • Service providers
  • Restaurant/entertainment operators
  • Property owners or managers

Nomination Form Submission Deadline

The completed nomination form must be submitted to info@downtownvictoria.ca no later than 14 days prior to our Annual General Meeting.

 

ANNOUNCEMENT OF NOMINEES

The names of each candidate nominated, along with the names of the nominators, shall be posted in the office and on our website no later than ten days prior to our Annual General Meeting.

Proposed Budget 2021

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2021 Proposed Budget:

 

INCOME
BIA Levy $1,131,399.00
Sponsorship $200,000.00
TOTAL INCOME                                                  $1,331,399.00     (100%)
EXPENSE
Administration $395,989.66         (30%)
Clean & Safe & Sustainable $203,651.82          (15%)
Marketing $265,878.76         (20%)
Events $463,000.00       (35%)
TOTAL EXPENSE                $1,328,518.00  (99.8%)
SURPLUS $2,881.00