Thursday, June 20, 2019 – 7 am to 9 am

Hotel Grand Pacific, Vancouver Island Ballroom
463 Belleville Street

 

Join us as we report on 2018, then learn about our plans for this year and beyond from our Board of Directors and our Executive Director Jeff Bray.  Help us take care of business such as approval of our audited statements, the appointment of next year’s auditors, and the election of board members.

Enjoy a breakfast buffet on us. And, start the morning with an opportunity to mix and mingle with your fellow business people.

We are also releasing our First Annual Report on Downtown, which will provide quantitative measures of downtown performance. This report includes your responses collected from our Member Survey, completed in April. The data collected from both the survey and the verified information referenced in our report will provide a clear picture of our downtown.

There is no cost to attend the Annual General Meeting, but we are accepting donations for the downtown charity Women In Need Community Cooperative.  This non-profit has been supporting women in Greater Victoria for over 25 years and runs five different programs that help women with communication skills, developing businesses to be self-sufficient, setting up a new home after a transition house, and referring women to services they need.  You can donate directly through their website or at our Annual General Meeting.

To register to attend the AGM, please email info@downtownvictoria.ca by June 17, 2019.

The quorum to conduct AGM business is 15 voting members.

Register as a Voting Member

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To vote at the Annual General Meeting, you must be a downtown property owner or tenant.  (If two or more people own the same real property or are tenants with the same retail premises, Voting Membership will only be granted to one of the property owners or tenants, with the consent of the other owners or tenants.)

Submit your Voting Member Registration Form today. It’s easy to fill out online. By registering as a voting member, you have a say in the DVBA’s future activities and direction. Please email completed forms to info@downtownvictoria.ca.

You can also register to vote the morning of our Annual General Meeting with the help of one of our volunteers.

Proxy Votes

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A voting member of the Downtown Victoria Business Association is entitled to appoint a proxy to attend and vote on his or her behalf. A person who is a proxy holder must also be a voting member of the association. To appoint a proxy, please complete this form.

Email your completed and signed proxies to info@downtownvictoria.ca

Proxy Votes Deadline

Proxies must be received no less than 48 hours before the Annual General Meeting. For this year, 7 am on June 18. 

Audited Financial Statements

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Obara & Company, the appointed auditors of the Downtown Victoria Business Association, have reviewed the financial records of our organization to December 31, 2018.  Audited statements will be available at the Annual General Meeting or can be requested by email to info@downtownvictoria.ca.

Board of Directors and Call for Nominations

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As prescribed by our by-laws, each member of the Board is elected for a two-year period. The terms of six members of the Board come up for renewal every year. This year, the Board respectfully presents the following slate of candidates for the position of Director on the Board of DVBA. These individuals have the confidence of the Board because of their demonstrated commitment to the health and vitality of our downtown.

 

CALL FOR NOMINATIONS

Downtown Victoria Business Association members are also invited to nominate candidates to sit on the Board of Directors.

To nominate someone please complete this online form and email it to info@downtownvictoria.ca. Remember, that both the nominee and the member nominating must be registered as a voting member. 

Section 30 of our by-laws state that the Board should be “representative of the downtown business community, geographically and by category, and shall include at least one person who is a member of the Society from each of the following stakeholder groups”:

  • Small (premises less than 300 square metres) independent retailers
  • Large (premises more than 300 square metres) retailers
  • Hoteliers operating within the Downtown precinct
  • Service providers
  • Restaurant/entertainment operators
  • Property owners or managers

Nomination Form Submission Deadline

The completed nomination form must be submitted to info@downtownvictoria.ca no later than 14 days prior to our Annual General Meeting. For this year, that’s June 6.

 

ANNOUNCEMENT OF NOMINEES

The names of each candidate nominated, along with the names of the nominators, shall be posted in the office and on our website no later than ten days prior to our Annual General Meeting. For this year, that’s June 10.