Downtown Victoria Business Association

Virtual Annual General Meeting

October 14, 2021

8 am – 10 am

The Board of the Downtown Victoria Business Association has opted to host its Annual General Meeting virtually again this year.  It will take place via zoom, with the meeting details available by emailing alison@downtownvictoria.ca.

You can read up on the business portion of this meeting below, as well as download nomination, voting member, and proxy vote forms.

At the meeting we will be presenting highlights from the 2021 Annual Report on Downtown.  This report, with information from many sources, provides quantitative measures of downtown performance.  It includes critical information collected from our spring Member Survey.  Combined, this data provides a clear picture of our downtown.

We’re all excited about this event, and I hope to see you there (virtually).

 

Sincerely,

Jeff Bray

The quorum to conduct AGM business is 15 voting members.

Register as a Voting Member

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To vote at the Annual General Meeting, you must be a downtown property owner or tenant.  (If two or more people own the same real property or are tenants with the same retail premises, Voting Membership will only be granted to one of the property owners or tenants, with the consent of the other owners or tenants.)

Submit your Voting Member Registration Form today. It’s easy to fill out online. By registering as a voting member, you have a say in the DVBA’s future activities and direction. Please email completed forms to info@downtownvictoria.ca.

Proxy Votes

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A voting member of the Downtown Victoria Business Association is entitled to appoint a proxy to attend and vote on his or her behalf. A person who is a proxy holder must also be a voting member of the association. To appoint a proxy, please complete this form.

Email your completed and signed proxies to info@downtownvictoria.ca. 

Proxy Votes Deadline

Proxies must be received by end of day October 11, 2021, to be valid at the Annual General Meeting.

Audited Financial Statements

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Obara & Company, the appointed auditors of the Downtown Victoria Business Association, have reviewed the financial records of our organization to December 31, 2020.  Audited statements can be requested by email to info@downtownvictoria.ca.

Board of Directors and Call for Nominations

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As prescribed by our by-laws, each member of the Board is elected for a two-year period. The terms of six members of the Board come up for renewal every year. This year, the Board respectfully presents the following slate of candidates for the position of Director on the Board of DVBA. These individuals have the confidence of the Board because of their demonstrated commitment to the health and vitality of our downtown.

ANNOUNCEMENT OF NOMINEES

Members of the DVBA are also invited to nominate candidates to sit on the Board of Directors. If you wish to nominate someone as a candidate for the Board of Directors, please complete the nomination form.

Section 30 of our by-laws state that the Board should be “representative of the downtown business community, geographically and by category, and shall include at least one person who is a member of the Society from each of the following stakeholder groups”:

  • Small (premises less than 300 square metres) independent retailers
  • Large (premises more than 300 square metres) retailers
  • Hoteliers operating within the Downtown precinct
  • Service providers
  • Restaurant/entertainment operators
  • Property owners or managers

The completed nomination form must be submitted to the offices of the DVBA at 20 Centennial Square no later than 14 days prior to the date fixed for the AGM, which would be no later than September 30, 2021.  The names of each candidate nominated, along with the names of the nominators, shall be posted in the offices and on the website of the DVBA no later than ten days prior to the AGM (October 4, 2021).

Proposed Budget 2022

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2022 Proposed Budget:

 

INCOME
BIA Levy $1,159,684.00
TOTAL INCOME                                                  $1,159,684.00     (100%)
EXPENSE
Administration $395,700.00         (34%)
Clean & Safe & Sustainable $333,940.00         (29%)
Marketing $202,250.00         (17%)
Events $217,000.00         (19%)
TOTAL EXPENSE                $1,148,890.00      (99%)
Surplus/Contingency        $10,794.00